Content Writer, writing for TimeCamp, Neptune.ai, SoftwareSupp.
Project management is ubiquitous. No matter the industry, this procedure is used all over the globe in millions of organizations as it brings substantial benefits. And not only to the person conducting or owning the business but also to the staff.
Thanks to the detailed and systematized process of planning, organizing, and managing the project, the team can fully use their capabilities to achieve the highest outcomes.
However, some organizations or individuals in the position of a project manager not always pay attention to the importance of proper project management.Having a degree or a PM certificate doesn't mean you're a good project manager. Obviously, you need to have the right skills and be willing to serve other people. But that's only half of the job.Statistics show that 70% of projects fail. Respectively, 57% of projects fail due to poor communication while only 37% of projects end on time.
What is more, fewer people are using Excel/spreadsheets in project management. That shows the potential for the new cloud software to help manage projects better, more effectively, giving you more time for yourself. It helps to keep a project running, improves communication and collaboration, and eliminates the need to use multiple tools.Hence, implementing the proper project management software is the other half of success. It complements the practice of managing projects and helps everyone understand the processes.
The decision about implementing project management software should be preceded by a thorough analysis of the reasons for which you want to start using the software as well as other factors, for example, industry, location, number of employees or business needs.Regardless of the motives and requirements, project management software can tremendously help your business. There are numerous benefits and creating a full list might be a real challenge. However, these 4 following have the biggest impact on every business.
Most, if not all project management software, is aimed at improving teams or organizations' communication and collaboration, and processes related. Such programs help to create unified channels of data transmission, collection, and their management.That, in turn, allows people to always stay on track and know what's happening in the organization. All employees have access to the necessary information and can quickly and easily communicate with each other in one place.That helps to enhance teamwork and collaboration, at the same time eliminating potential misunderstandings resulting from lack of information exchange.
While internal communication within an organization is crucial to the project's success, don't forget about your clients, stakeholders or other business you're working with or for.
Project management software not only allows you to manage your employees but also to inform people from outside of your organization about the project's plan, risks, progress, etc. It's important to maintain external communication and keep all people involved in the project informed about how things are looking.
The right software enables you to share all such information with everyone and keep things transparent. Remember, if your stakeholders, investors, or clients see every stage of the project, they are less likely to introduce changes that could harm it because they can monitor and understand why things are going in a specific direction.
Visualizing tasks is important because of three aspects:
Good project management software gives you, your team, and other people involved in the project a clear view of all tasks and processes.
We live in times of technological progress and innovation. There is room for that also in project management. Using special tools eliminates the need for spending time on monotonous activities. It helps to save time, resources and makes work more efficient.
Not every software is appropriate for project management. The market is overfilled with various solutions and each seems to be better than the other. It's easy to get lost when choosing the one for you. And you have to be careful because settling upon the wrong one may do more harm than good.
Also, you can find many guides on project management software. And these are either exhausting lists with numerous tools, not necessarily having the right features, or limited comparisons with little information.Therefore, on our list, you will find only the best project management software trusted and highly rated by many happy customers. You'll find a general overview of each of the tools, main features, user's opinions, price, and the category they fall into. Let's get right to it!
Monday is a project management software which is aimed specifically at helping teams coordinate tasks in one place. It is similar to a to-do app but with better features. It allows you to plan, organize, and track all projects. monday has a user-friendly interface and is intuitive so onboarding your team doesn't require any additional training. It's a simple software but at the same time, it has the power to turn your team into productivity ninjas.Every project you create in monday can be easily customized. It's a fantastic tool to keep everyone on track, make them more effective in their work, and make sure deadlines are met.
Monday is used by 350,000 people from 76 countries, in 40,00 teams. Customers include Discovery Channel, wix.com, wework, and many more.
Category: task management, team collaboration, project visualization and planning
Trello is one of the most popular software adopted by project managers. No wonder people use it so keenly. With its functionality and intuitiveness, it makes one of the world's best project management tools. While it seems to be a simple to-do app, it helps teams to stay organized, connected, and make sure projects are delivered on time.
Trello can be used either individually, as your personal helper in managing your work, or with teams as a tool for planning tasks.
As of May 2016, Trello claimed it had more than 1.1 million daily active users and 14 million total signups and the numbers are still growing. It's one of the most often used tools for project management.
Category: task management, collaboration, planning and scheduling
Often, working with teams, especially those having more than 10 people, requires using different tools and apps. And that may cause a lot of stress and problems. Switching between email, different documents, tasks, and projects may cause chaos.
So why not use all tools in one?
Basecamp is a software with which you can manage even the most complex project in just one place and be sure all the information stays where it should be. Basecamp works like your or your organization's personal intranet.
Basecamp is used by over 100.000 customers worldwide. It has positive reviews, which you can find on Basecamp customer opinion base. Also, the software is often listed in rankings of the best tools for project management, team collaboration or task management.
Price: The price is the same no matter how many people in your organization use Basecamp - $99/monthCategory: task management, planning, and scheduling, communication and collaboration
Time is money. And the list of the best project management software wouldn't be perfect if it didn't include a tool for tracking time. And here Paymo comes to action.
It is not solely a time tracking app. It's a software which contains various tools. With Paymo you can schedule tasks, plan your work, communicate with your team in the real-time or reduce work overload. You can use it for different projects at the same time, and still, have everything under control. Paymo is particularly helpful in monitoring the stages of a project as it gives you a detailed insight even in the most complex project. It's a fantastic solution for everyone - freelancers, small and large businesses.
Paymo has high opinions in marketplaces which reflects the software's top quality.
PricePrice varies depending on how large your business is. It's quite convenient as you may not need all the features available in Business plan if you're a freelancer.
Category: time tracking and billing, complex project management
Teamwork Projects is an advanced software for team communication and collaboration. It allows you to keep all your projects, all information, and files in one place. Teamwork Projects creates a centralized system for planning, coordinating, and monitoring projects - these small and large ones.I recommend this software to all people who want to keep projects and team organized at the maximum level. It's a powerful tool with an intuitive and user-friendly interface.
Teamwork Projects has many positive reviews and testimonials. You can find them either on review marketplaces or on Teamwork Projects official website with testimonials. The software's popularity keeps growing and can be found in many lists of top project management and productivity software for teams.
Category: complex project management, time tracking, and billing, workflow communication
Wrike is a cloud-based project management software. It has all the features necessary in monitoring project stages and making sure all tasks are completed. Although Wrike can be used by all teams, it's recommended primarily for marketing, creative, project management, product development, business operations, and professional services teams.
It's a fantastic software for optimizing processes and workflow as well as visualizing projects. Its features enable you to keep track of work and gain insight into work progress in the real-time.
Wrike is used by more than 17,000 companies including Airbnb, TGI Fridays, Hootsuite, and many others.
Category: workflow management
Hygger is a proper project management software for people who pay attention to details. The tool is especially helpful if you need to plan important goals and make sure they are achieved. Not only does it help in managing tasks but also in prioritizing work. It's an effective software great for any type of team.
Hygger has overall positive opinions in the review marketplaces and is said to be a great alternative for Trello or Jira.
Category: Product & workflow management
Advanced IT projects' management in Jira[/caption]Jira is not a project management software as any other. It's aimed specifically at the IT sector. It helps in assigning tasks to particular people working on the development of software. Hence, if you have a team of developers working on a project, Jira is the perfect software.In Jira, you can plan and track the progress of works and have a crystal-clear image of every task your team is working on to be sure things are going in the right direction. This powerful software can help your team eliminate bugs, resolve any issues, and take care of tickets. All in agile style, based on a cloud.
Jira is used by many organizations around the world. Even though it may not seem to be so popular, it has a large base of customers which continues to grow as Jira adapts to market changes and helps its users do the same.
Mohammad Abu Musa
Verified SoftwareSupp Marketing Automation Expert